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Filing the constancia with the memorial

How to generate the memorial to the court from the notification, and how to attach the constancia without changing its hash.

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Once the notification is delivered, the court needs to know. Notificado prepares a draft memorial (the filing that informs the court) and gives you the signed constancia; you review it, sign it and file it.

1. Generate the memorial

On the notification's page, section Memorial to the court, choose Generate memorial. The draft cites the radicado, the parties, the sent, delivered and acknowledged times in Colombian legal time, the constancia's verification code and the estimated term. Download it as DOCX (to edit it) or as PDF. The memorial itself is in Spanish.

Where the message came from, in section 1

Section 1 of the draft, Notificación practicada (the notification carried out), also states where the message came from, as the frozen message (.eml) shows it:

  • The technical sender: the Notificado address the email left from (for example, notificaciones@notificado.co).
  • Your SIRNA email as the reply address (Reply-To): the message was sent on your behalf through the Notificado information system, and the recipient's replies reach your email registered in the national lawyer registry (art. 16 no. 3 of Ley 527 de 1999). If the message carried no reply address, the draft does not mention one.
  • That the origin address is not a validity requirement of the art. 8 notification of Ley 2213 de 2022, citing the tutela ruling CSJ STC10279-2024.

That ruling is guidance, and the judge of the case decides. Review the sentence and adjust it if your court asks for something else. The guide Which address your notification comes from explains the sender and the reply address.

The memorial is available once:

  • every recipient's mail server accepted the message;
  • the constancia de entrega has been produced (a few minutes after delivery);
  • no recipient bounced. If one did, follow When an email bounces.

2. Download the constancia

On the same page, download the constancia de entrega as PDF. It carries an electronic signature (PAdES), a QR code and a verification code that lead to /verificar.

3. Attach it unchanged

Attach the very file you downloaded to the filing email.

  • Do not print and scan it, do not "save as" from another program and do not merge it with other PDFs: each of those produces a file with a different hash, and the signature no longer verifies on it.
  • The verification code printed on the constancia lets the judge or the other side check it even from a paper copy; verifying the PDF also proves that file did not change. See Verify a constancia.

4. If more is asked

If the other side disputes the notification, provide the perito package: the exact message, the attachments, the chained events and the timestamps, verifiable without access to Notificado. Every download of the package is recorded.

The validity of the notification and the computation of terms are decided by the judge of the case.