Send an art. 8 notification

Article 8 of Ley 2213 de 2022 allows personal notification by data message. Notificado, verified, secure email with proof of delivery, builds that message, freezes it before sending and records its delivery. The Corte Suprema de Justicia has held that receipt is proved with freedom of proof (CSJ STC16733-2022 and STC8435-2023), and the validity of each notification is for the judge of the case to decide. This guide follows a case's Notify wizard.

Before you start

• Your lawyer verification is approved (Account → Verification). If it is not, or if you are a paralegal, prepare the notification anyway and at the end choose Request approval: a verified lawyer of the firm reviews it under Approvals, swears each address and sends it in their own name. If the firm has no verified lawyer yet, a lawyer or the owner verifies and sends it in person; a paralegal waits for one, or withdraws the request.
• The case exists under Cases, with its 23-digit radicado.
• Your documents are PDF, PNG or JPEG, and 6 MB in total at most. If they are larger, compress the PDFs, split them across more than one notification or, if the wizard offers it, send the file by download link (see Limits).
• You have at least one credit per recipient, and paid credits for files by link, if you use them. The wizard shows your credit balance while you prepare the send (see Limits).

1. The providencia

State which providencia you are notifying (for example, auto admisorio de la demanda) and its date. You can add the term in business days and a message of your own of up to 5,000 characters. The message text comes from the art. 8 template; you see it in full before sending.

2. The documents

Upload the auto admisorio, the demanda, the anexos or the subsanación. Each file goes straight to storage and, when you confirm it, we compute its SHA-256 over the bytes that were stored. That hash is the one on the constancia.

A file that does not fit as an attachment

If you choose a file that would take the total past 6 MB, or that is not a PDF, PNG or JPEG (a video of the hearing, an audio recording, a case file in a ZIP), the wizard offers to send it by download link when the option is available to your firm:

1. The wizard says what it means (the recipient downloads it from an individual link in the message, the file is not attached, and its SHA-256 is recorded) and how many additional credits it costs per recipient: one for each 10 MB or part of it.
2. The file uploads from your browser. You see how much has been sent and can cancel; do not close the page until it finishes. A file can be up to 2 GB.
3. The file is scanned for malware. A large one can take several minutes. If it is clean, it is added to the draft marked By download link; if it is refused, the wizard says why.

You need a payment method on file under Billing and paid credits: trial credits pay for the notification, not for the files. Files your firm already uploaded and has not sent appear in the same step, to add them without uploading again; they are deleted after 30 days if they are not sent.

3. Recipients and the sworn statement

For each recipient enter their name and email, and state how you obtained the address: previous communications, Cámara de Comercio, RUT, a contract, an official website or another source. Upload the proof of that source and make the sworn statement (juramento) article 8 requires.

You can save the address in the case's address book, for the party it belongs to. Next time the wizard offers it pre-filled, but not sworn: the sworn statement is made again on every send. The saved addresses of every case are reviewed, corrected or removed under Account → Address book.

4. Review and send

The preview shows the exact text each recipient will receive, the attachments and the recipients. The email also carries your letterhead at the top (your name, your tarjeta profesional and your SIRNA email) and the Notificado footer at the bottom: that the message was sent through Notificado on your behalf, the notification ID and how to verify it. See Which address your notification comes from. When you send:

1. One credit per recipient is consumed, plus the credits of files by download link, if there are any. The review step shows the whole sum and each file's size in bytes, the same the message prints.
2. The message (.eml) and each attachment are frozen, hashed and timestamped by at least two independent RFC 3161 authorities.
3. The message leaves DKIM-signed from our domain.

A file by link is locked as evidence when the message is frozen: it is kept for 10 years from the send and then deleted, after notice to the firm; its SHA-256 remains on the constancia.

Once frozen, the notification cannot be edited or re-sent. The sealed .eml is kept unmodified and is what we hand to the mail provider. The recipient gets the same text and the same attachments under the same Message-ID; each attachment's SHA-256 is on the constancia. In transit, the provider may re-encode the message and set its own headers, the date among them.

If an assistant prepared it

When an agent connected through MCP requests the send, the notification does not go out: it waits 24 hours for your confirmation in the panel. You review the recipients, the attachments, the files by link and the cost, and confirm; only then are the credits consumed and the message frozen.

After sending

Follow delivery under Notifications and read States and evidence. The judge of the case decides whether the notification is valid and how terms are computed.

After the first send the case data is part of the evidence and can no longer be edited. If something is wrong, such as a digit of the radicado, open the case and choose Archive and open the corrected case: the form opens with the previous case's data and parties, and creating it archives the previous one with its notifications and evidence unchanged. The two stay linked ("Corrects" / "Corrected by").